A well-organized meeting of the board is a solid basis for growth and innovation. To accomplish this, it’s important to establish clear goals and structures for the meetings, and also ensure that the appropriate people are in the room at the appropriate time. The more the board members feel valued for their time and expertise the more likely they will participate in discussions and take decisions.
It is essential to disseminate the agenda and all materials in advance, ideally 3-4 days prior to the meeting. This gives board members time to go through the materials and form their thoughts and opinions ahead of the meeting. It also lets the chair begin with a brief summary of the main purpose for the meeting as well as the most important input that is sought. This helps to get the meeting moving and focus the meeting at the beginning.
When making the agenda, it is crucial to prioritize items in accordance with their importance and urgency. It is also essential to ensure that all major topics are addressed. This will allow board members to concentrate on strategic decisions, not just update. This will lead to more productive meetings.
By adhering to the time limits in the agenda board members will not get sidetracked. Avoid controversial topics on the agenda of consent to save time and allow for a deeper discussion of more strategic issues. Additionally allowing the chair to use an “off-agenda” at the end of the meeting in order to push tangents that need more time could be beneficial to prevent https://www.onlineboardmeeting.org/main-principles-of-good-corporate-governance/ distractions and minimize the amount of time wasted.
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