Online board meetings are a great source for board portal tools for effective governance making informed decisions. If they’re not well run, they can lead boringness and low levels of engagement. Follow these simple steps to energize your virtual meetings and boost efficiency.
Share the agenda before the meeting with everyone in order to ensure that everyone is aware of what’s going to be discussed. You might want to ask your board members to listen from a place that is quiet and free of distractions. In addition, request that participants utilize your virtual meeting software’s “raise hand” function when they are ready to speak in order to avoid talking too much and missing the message.
Keep the meeting focused on the most important topics by establishing a set maximum speaking time for each item. This allows everyone to participate and prevents the discussion from drifting off-topic or distracting others. Encourage your board members not to use their microphones if they are not speaking to reduce background noises, such as children, pets and colleagues.
Lastly, try to end the meeting on time as this shows respect for your fellow board member’s time. It is also a good practice to distribute the minutes immediately after the meeting is over. It can also be helpful to streamline the process of recording and distribution of minutes making use of the built-in features in the software that manages your board including inline task delegation.
By doing this, you can ensure that all board members are on the same page regarding what transpired at the meeting and what is required to be done in between meetings.
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